Sharepoint is basically a collaboration platform which integrates with Microsoft Office applications. Sharepoint is normally sold as a document management and storage system, but it can also be used as a collaboration tool for managing workflows and publishing content to intranets.
You can specify security settings, storage policies, auditing policies and expiration actions for business records in accordance with your organisations’ compliance regulations. This will help ensure sensitive business information can be controlled and managed effectively.
Sharepoint has out-of-the-box workflows for initiating, tracking and reporting common business activities such as document review and approval, issue tracking and signature collection. You can also complete these activities without any coding. Tight integration with familiar client applications, e-mail and Web browsers provides you with a simple, consistent experience.
Sharepoint is tightly integrated with familiar desktop applications (Word, Excel, Powerpoint) to provide a consistent user experience.
Sharepoint allows you to easily automate any workflow within an organisation. It will send users reminders if a document is not being processed and remains in their ‘in-tray’. This allows for workflows to process more efficiently making the organisation more productive.
Users and content authors can create and submit content for approval and schedule deployments to the internet or intranet sites.
Mansys was approached by large charity which had multiple stakeholders and required a method in which it could publish information quickly. Some of the documents for distribution needed to be approved by multiple stakeholders.
Through using Sharepoint, Mansys developed an intranet site to make general information available to all staff. The intranet consisted of links to forms which were required to be completed on a regular basis.
Mansys helped map the workflows to ensure that documents were approved in a timely fashion by the relevant managers and stakeholders before publication. By using Sharepoint, the organisation was able to build a depository of information that assisted collaboration between different departments.
